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ARTICLE 1 - Name |
| Name |
1.1 |
The name of the organization shall be: "Human Resources Professionals Association of Northwestern Ontario", its name abbreviated shall be "HRPANO" and it shall be referred to herein as the association. |
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ARTICLE 2 - Objectives |
Information
Exchange |
2.1 |
To provide opportunities for those engaged in Human Resources Management to exchange information; thus, providing the necessary basis for co-operation and discussion of matter of mutual interest. |
Further
Education |
2.2 |
To offer a means of further education for the members by:
I. providing a means for experienced practitioners to expand their knowledge and skills;
II. providing knowledge and skills for those who are entering or are relatively new in the Human Resources Management field. |
HRPAO
Affiliation |
2.3 |
To enhance the standards of knowledge, experience and ethics for all persons engaged in the field of Human Resources Management; HRPANO is formally affiliated with the Human Resources Professionals Association of Ontario (HRPAO). Members are bound by the objectives of HRPAO as set out in its by-laws and Code of Ethics. |
| Research |
2.4 |
To actively promote and foster research in the functions of Human Resources Management. |
| Lobbying |
2.5 |
To provide a means of presenting the views and findings of the Association to governments, businesses, and other outside bodies, either independently or the auspices of the HRPAO. |
| Omnibus |
2.6 |
To do such things as may directly or indirectly be incidental, conducive and proper for the attainment of the aforesaid objectives. |
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ARTICLE 3 - Membership |
| Membership |
3.1 |
HRPANO maintains a formal affiliation with the HRPAO and all present and future members of HRPANO must become members of HRPAO. The rights, privileges and basic criteria for each classification of membership shall be as outlined in the current HRPAO Membership Criteria guide. A copy of the current criteria is available direct from HRPAO or from the current HRPANO Membership Director. |
HRPANO
Honourary
Life Member |
3.2 |
Those members, by virtue of their membership in, and outstanding service to HRPANO and their contribution to the field of Human Resource Management, may be acknowledged and recognized as Honourary Life Members of HRPANO. |
Application
Procedures |
3.3 |
Persons interested in applying for membership in HRPANO and HRPAO will submit the appropriate application to HRPAO directly, together with all related fees. Applicants will be notified of acceptance or rejection by HRPAO. |
Change in
Membership
Classification |
3.4 |
Members interested in seeking a change in membership classification will submit the appropriate application to HRPAO. Applicants will be accepted or rejected by HRPAO. |
Membership
Appeal |
3.5 |
Any member not satisfied with the decision on their classification category or rejection of their membership may appeal such decision with HRPAO. Assistance may be provided by HRPANO. |
HRPANO
Membership List |
3.6 |
The membership list is confidential and shall not be given, sold or otherwise distributed to a third party. The Executive of the Association may utilize the mailing list to distribute information on behalf of a third party, if it is of the opinion that such a mailing will be beneficial to the membership. At no time will the membership list be distributed to the third party. |
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ARTICLE 4 - Fees |
| Annual Fees |
4.1 |
The annual membership dues, applicable to each member classification, shall be as determined from time to time by the Board of Directors. The membership fee billed directly by HRPAO includes the portion of fees due to HRPANO. |
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ARTICLE 5 - Board of Directors |
| Purpose |
5.1 |
There shall be a Board of Directors who will be responsible for the affairs of the Association and be vested with full power to conduct all business of the Association. |
| Composition |
5.2 |
The Board of Directors shall consist of the following officers: |
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I.
II.
III.
IV.
V.
VI.
VII. |
President
President Elect
Recording Secretary
Treasurer
Five Directors
Two Regional Liaisons
Past President |
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The elected Directors may appoint to the Board up to four External Representatives, who shall not be required to be Members of the Association. Appointed Representatives shall be non-voting members of the Board. |
| Nominations |
5.3 |
Nomination Procedures
a) The Past President shall supervise the nomination process;
b) No later than November 1 of each calendar year, the Past President shall notify every Member who is eligible to vote, in writing, of the deadline for returning nominations to the Association and of the date of the election; and shall provide each Member eligible to vote with a nomination paper;
c) The nomination of a candidate for election as a Member of the Board shall be in writing and shall be submitted to the Nominating Committee no later than December 1 of each calendar year and shall include a biographical statement of qualifications for each candidate;
d) An individual is eligible for election to the Board if on the date of the close of nominations the person is a Member in good standing;
e) The Past President shall form a Nominating Committee consisting of a minimum of two people who are not current members of the Board, and shall act as Chairperson of the Committee;
f) The Past President shall ensure that all nominations are properly completed and will forward them to the Nominating Committee. The Committee shall ensure that sufficient candidates are nominated to fill positions.
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| Elections |
5.4 |
The Board of Directors shall be elected by the Members.
Where there are more candidates than there are positions, an election will be held. If there are the same number of candidates as there are vacant positions, the candidates are deemed to be acclaimed.
Elections will be held by means of a ballot which will be sent no later than December 15th of each calendar year to every Member qualified to vote as described below.
Ballots must be received by the Past President no later than 30 calendar days following the date they were mailed to the Voting Members. The deadline date for return of the ballots shall be clearly indicated in the ballot package.
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| Term of Office |
5.5 |
The Board of Directors shall govern all affairs of the Association from the Annual Meeting to the following Annual Meeting.
The President, President Elect and Past President will serve two-year terms. All other terms are open.
The President, President Elect and Past President will serve two-year terms.All other terms are open.
Upon completion of his/her term, the President Elect and President shall automatically assume the position of President and Past President respectively.
Appointed Representatives, as per By-law #5.2, may serve up to two one-year terms, subject to annual ratification by the Board.
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ARTICLE 6 - Responsibility of the Officers of the Board |
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6.1 |
Office responsibilities shall be reviewed, determined, and revised as necessary, by the existing Officers of the Board of Directors. |
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ARTICLE 7 - Signing Officers |
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7.1 |
The signing officers of the association shall be the Treasurer, President and Vice President. All cheques drawn on the Association, and all other evidence of the Association's financial obligations, must be signed by the Treasurer and countersigned by one of the other signing officers. |
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ARTICLE 8 - Finances |
Appointment
of Auditor |
8.1 |
One member shall be elected annually to act as Auditor by a majority vote of the members present at the annual general meeting. |
| Duties of the Auditor |
8.2 |
The Auditor shall audit the financial statements of the Association in preparation for the annual meeting and at such times as may be required by the Board of Directors. The Auditor may be invited to attend Board meetings by the Board. |
| Fiscal Year |
8.3 |
The fiscal year shall be from January 1 to the following December 31. For the purposes of transition, the first fiscal year-end shall be December 31, 2005. |
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ARTICLE 9 - Meetings |
| General Meetings |
9.1 |
Meetings of the Association shall be held as determined by the Board of Directors. General meetings of the Association shall be open to all members and adequate notice of general meetings shall be provided to all members. |
| Annual Meeting |
9.2 |
The annual meeting shall be held not later than three months after the fiscal year end. |
| Board Meetings |
9.3 |
Meetings of the Board of Directors shall be at the call of the President or as petitioned by the majority of the Board. Meetings shall be conducted at least three times a year. A quorum shall consist of five members of the Board of Directors. Decisions made by vote shall require a majority. In the event of a tie, the President shall cast an additional and deciding vote. |
| Proxy Voting |
9.4 |
Voting Members may vote by proxy on matters at Annual Meetings, and at Additional General Meetings of the Association. The proxy form shall be a written ballot completed, signed by the member, carried, and executed by any other voting member chosen by the proxy voter. Proxy and/or secret ballots will be counted by the Past-President or President Elect. |
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ARTICLE 10 - Rules and Regulations |
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10.1 |
The Board of Directors shall have the power to make rules and regulations as deemed necessary from time to time for the necessary execution of the aims and objectives of the Association, including professional conduct of members. |
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ARTICLE 11 - Amendments |
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11.1 |
The Constitution may be amended by a resolution supported by a majority of the members eligible to vote and present at any general or annual meeting of the Association, provided that all members have been notified of the proposed change(s) in writing at least two weeks prior to the date for the vote. |
